Velor Project Plan

1. Timeline & Milestones

Track major phases and milestone achievements across the full project lifecycle.

• Define clear milestone criteria for each project phase
• Use backward planning from launch deadlines
• Review progress weekly with burndown charts
• Assign milestone owners for accountability
• Include review gates for quality assurance

2. Tasks & Deliverables

View key tasks assigned by role and module. Track status and accountability.

• Break work into weekly sprints with defined outputs
• Use RACI chart for clarity on roles and ownership
• Sync task list with shared project management tools
• Label tasks by priority: critical, high, medium
• Conduct daily stand-ups to unblock progress

3. Dependencies & Risks

Identify cross-functional blockers and priority risks for mitigation planning.

• Map upstream/downstream dependencies visually
• Define risk owner for each critical dependency
• Track mitigation plans in a shared log
• Tag external vendor/API delays as top risks
• Update risk probability/impact biweekly

4. Team Roles & Access

Directory of contributors and permission level.

• Maintain access levels (Read, Write, Admin) by role
• Assign backup leads for each functional area
• Clearly define decision-making authorities
• Use team charters to clarify expectations
• Ensure onboarding for new collaborators includes permissions setup

5. Client Updates & Notes

Summarized activity log for client-side visibility.

• Share progress updates every Friday via email or portal
• Document meeting notes and client feedback weekly
• Summarize metrics visually (e.g., progress bars)
• Highlight decisions pending client approval
• Track changes to scope or timeline in an updates log

6. Budget & Resources

High-level allocation snapshot (non-financial).

• Allocate budget buckets by function (dev, design, ops)
• Forecast resource usage monthly
• Document licensing/subscription tools in use
• Log hours spent on each module for retrospectives
• Reallocate flex capacity based on sprint velocity

7. Key Decisions

This section captures critical decisions made during the project lifecycle.

• Document each decision with date and context
• Identify who proposed and who approved the change
• Link decisions to associated risks or scope changes
• Include rationale to preserve institutional memory
• Review key decisions at each stakeholder review

8. Risk Watchlist

Ongoing list of known risks and mitigation focus.

• Team bandwidth for multiple launches in parallel
• Client feedback implementation cycles
• Technical reliability during growth phase
• Legal/compliance review delays for regulated sectors
• Data integration challenges with external systems

9. Overall Project Plan Notes

Use this section to summarize key takeaways, cross-cutting insights, or unresolved questions spanning across the full project plan.